Administration Manager Full-time Job

Perform day-to-day administration to support the Director of Administration & Special Projects in ensuring the smooth running of the Dubai and Abu Dhabi offices.

HR Administration including but not limited to:

Benefits: including medical insurance, life insurance, ESG, DEWS contribution etc.

Payroll processing

Visa application processes

Process legal affairs renewals and registrations

Draft employment contracts, salary letters, employment verifications etc.

Absence management

Assist with staff recruiting processes including interviewing and onboarding

Work with the Global HR team to ensure systems are updated etc.

Finance Administration:

Process vendor invoices

Review, approve and/or return expenses

Assist with preparing the annual budget for the offices

Assist the finance department with cashflow requirements

Supervise and manage support staff teams, including handling coaching and training, conduct mid-year and year-end review meetings, approving overtime and vacation requests.

Coordinate secretary work schedules to ensure there is sufficient coverage at all times.

Maintain relationships with external service providers and vendors, in particular facilities management providers and building management.

Support compliance initiatives and adherence to regulatory requirements.

Assist with cross-departmental projects and initiatives, and provide ad-hoc support to other non-US offices as required.

Assist with organising office social events and office meetings.

The Successful Applicant

The successful candidate for this role:

5 - 7 years of business operations experience preferably in a professional service company

Experience with managing and leading a team of support staff

Candidate needs to have UAE experience and be based in the country

Professional demeanor, excellent communication and organisational skill

Bachelors Degree

Michael Page has five decades of expertise in professional services recruitment. We were established in London in 1976, and over this period we've grown organically to become one of the best-known and most respected consultancies, with an office network spanning six continents. While size has its advantages, it doesn't define us - the nature of our organic growth means that each new office is integrated into the region that it serves. It also means that as an employer looking to hire, or as a candidate aiming to grow your career you have the best of both worlds; a team that understands the market and geography you operate in, plus the resources and expertise of an international network at your disposal.Our teams are broken down to focus on industry, assignment type, salary level and location, so your hiring requirements or job search will all be handled by a specialist who knows your sector inside-out. We are confident that our expertise can add value to your recruitment or job search process get in touch to find out more.