Executive Secretary Full-time Job

3 weeks ago   Human Resources   Dubai   41 views Reference: 33861
Job Details

Every day is different at IHG, but you’ll mostly be:

Working as your Manager’s trusted second-in-command

Manage the Manager's calendar, scheduling meetings, appointments, and travel arrangements, and ensuring that all commitments are met in a timely manner.

Coordinate and prioritize incoming requests and correspondence for the Manager including emails, phone calls, and meeting requests, and respond or delegate as appropriate.

Prepare and distribute meeting agendas, documents, and presentations for internal and external meetings attended by the Manager, ensuring that all participants are well-informed and prepared.

Attend meetings with the Manager as required, taking notes, recording action items, and following up on action items to ensure timely completion.

Act as a liaison between the Manager and internal departments, external stakeholders, and clients, communicating information, requests, and instructions effectively and confidentially.

Assist the Manager in preparing reports, presentations, and other documents, ensuring accuracy, consistency, and professionalism in content and formatting.

Coordinate special projects and initiatives as assigned by the Manager, providing administrative support and ensuring successful execution and completion.

Maintain confidentiality and discretion in handling sensitive information and communications related to the manager's office.

Contributing to a functional work atmosphere by supervising office management tasks, from supplies to technical support.

What We need from you:

Bachelor's degree in Business Administration, Secretarial Studies, or related field.

Proven experience as an Executive Secretary or similar role, supporting senior executives in a fast-paced and dynamic environment.

Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

Strong communication and interpersonal skills, with the ability to interact professionally and confidently with individuals at all levels.

High level of attention to detail and accuracy in handling administrative tasks, including scheduling, correspondence, and document preparation.

Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Discretion and confidentiality in handling sensitive information and communications.

Multi-lingual. Fluency in English is required; proficiency in Arabic is an advantage.

Company Description
About IHG®IHG Hotels & Resorts [LON:IHG, NYSE:IHG (ADRs)] is a global hospitality company, with a purpose to provide True Hospitality for Good.With a family of 18 hotel brands and IHG One Rewards, one of the world's largest hotel loyalty programmes, IHG has over 6,000 open hotels in over 100 countries, and more than 1,900 in the development pipeline.Luxury & Lifestyle: Six Senses Hotels Resorts Spas, Regent Hotels & Resorts, InterContinental Hotels & Resorts, Vignette Collection, Kimpton Hotels & Restaurants, Hotel IndigoPremium: voco hotels, HUALUXE Hotels & Resorts, Crowne Plaza Hotels & Resorts, EVEN HotelsEssentials: Holiday Inn Hotels & Resorts, Holiday Inn Express, avid hotelsSuites: Atwell Suites, Staybridge Suites, Holiday Inn Club Vacations, Candlewood SuitesExclusive Partners: Iberostar Beachfront ResortsInterContinental Hotels Group PLC is the Group's holding company and is incorporated and registered in England and Wales. Approximately 345,000 people work across IHG's hotels and corporate offices globally.Visit us online for more about our hotels and reservations and IHG One Rewards. To download the new IHG One Rewards app, visit the Apple App or Google Play stores.