Support Services Senior Assistant Full-time Job

Functional Responsibilities:

Under the supervision of the Project Manager, the incumbent will be responsible for the following tasks:

Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.

Process invoices for goods and services delivered, ensuring accuracy, complete documentation, and timely payment. Follow up to completion and inform partners.

Provide administrative support to conferences, workshops, retreats.

Processes travel transactions (authorizations and claims), including in the OneUNOPS system for all personnel, UN officials, and visitors, ensuring compliance with UN rules and regulations.

Provide information on air services, rates, and travel schedules for specific itineraries.

Maintain unit’s documentation, including records and files, ensuring the safekeeping of confidential materials.

Perform other duties as may be reasonable required and in line with the incumbent's scope of services above.

Monitoring and Progress Controls

Regular bilateral meetings with the supervisor and the portfolio team, along with timely and accountable delivery of services, ensure client satisfaction. This promotes the image and credibility of the team and office as effective service providers in project services and management.

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions.
Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.