ICT Specialist Full-time Job

Functional Responsibilities:

The functional responsibilities include:

Site Cleanup and Governance:

Identify and assess inactive or obsolete SharePoint sites.

Collaborate with site owners to determine site relevance and usage.

Implement site policies to control site proliferation.

Define the lifecycle of sites by specifying closure and deletion timelines.

Ensure compliance with organizational guidelines and legal requirements.

Site Closure and Deletion:

Create and manage site policies for automatic site closure and deletion.

Specify rules for when sites should be closed and deleted.

Communicate with site owners regarding site closure timelines.

Monitor site closure progress and enforce policies.

Storage Optimization:

Monitor storage usage across SharePoint sites

Identify large files, outdated documents, and excessive versions.

Educate site owners on best practices for document management.

Implement version trimming to avoid unnecessary storage consumption.

User Training and Support:

Provide guidance to site owners on site management best practices

Conduct training sessions on SharePoint governance and cleanup.

Assist users in understanding site policies and their impact.

Reporting and Analysis:

Generate regular reports on site usage, closures, and deletions.

Analyze trends and recommend improvements.

Collaborate with IT teams to optimize SharePoint performance.

Education/Experience/Language requirements:

Education

Advanced degree (Master’s degree or equivalent) in Computer Science, Information Systems / Technology, or related field.

A first level university degree with an additional two years of relevant experience may be accepted in lieu of an advanced university degree.

Required Work Experience

A minimum of five (5) years of experience with SharePoint Online Administration, Migration and/or Governance

Demonstrated recent experience in SharePoint permissions, site structure, and/or metadata

Experience with Microsoft 365 Groups and associated site collections

Desired Work Experience

SharePoint certification (e.g. Microsoft Certified: SharePoint Administrator)

Experience with PowerShell scripting for SharePoint management

Understanding of document retention policies and compliance

Strong communication and collaboration skills

Languages

Fluency in English (read, write, speak) is required.

Knowledge of another UN language (Spanish, Arabic, Russian, and Chinese) is an asset.

Other Requirement: **This is a home based position, the selected candidate is expected to follow EDT working hours (9 a.m. to 5 p.m. EDT Monday through Friday)**

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions.
Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.