Accounts Payable Full-time Job

What You Will Be Doing

You’ll make sure the accounts are correct and admin processes run smoothly.

You’ll support your colleagues with a winning smile whenever, once again, all the guests turn up to check in at the same time. On top of this, you’ll also keep your head above water when there are sudden changes of plan.

You’ll attend VIP’s arrival.

You’ll ensure guests are attended quickly and any complaints handled tactfully and diplomatically.

You’ll communicate directly with Sales, Accounting, Housekeeping and Reservation and provides them with all relevant/ needed information.

You’ll be aware of room status and also the competitors’ status.

You’ll optimise the occupancy rate and average room rate.

Your Team And Working Environment

Diverse, young and vibrant team

Qualifications

Your experience and skills include:

You’ve completed a course of training in the hotel business, gained some management experience and can speak English fluently

You can inspire your fellow staff just as you can inspire your guests. On top of this, you know your way around town and always have tips for partying up your sleeve

You’re a doer – and even if you do it wrong sometimes, you openly admit it

You’re not just bringing your abilities, but also your character Main Responsibilities

Coordinate with the relevant stakeholders within the Hotel to ensure that all invoices and purchase orders are collated, entered in the system and filed for processing.

Verify that invoices are matched against approved purchasing orders and receipt in order to ensure that all payment entries are updated into the accounts payable system.

Process the approved payments, as per the financial policies, in order to ensure that all payments are made correctly and as per the agreed upon payment schedules.

Identify and investigate any potential gaps between the supplier invoices and related payments in order to ensure that disputes are avoided and that any discrepancies are resolved in a timely and efficient manner.

Support the resolution of inbound supplier inquiries and questions in order to ensure that all their concerns are answered in a timely manner and to maintain the Hotel's reputation as a reliable business partner.

Liaise with suppliers to understand any potential discrepancies or follow-up on enquiries and document the explanations uncovered in order to make sure that all discrepancy resolution efforts are properly managed.

Execute the reconciliation of account payables balances and vendor statements in order to ensure that the Hotel's accounts payable records are maintained up-to-date and are compliant with the corporate financial policies and procedures.

Provide support during the annual audit process by working with internal and external auditors to answer queries and provide any documents required in a timely manner.

Complete day-to-day activities by following all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner while delivering a quality service to guests and maintaining standards of excellence.

Adhere to all relevant Health, Safety and Environment procedures, instructions and controls so that Company provides world class and luxurious hospitality services to its guests.

Perform related tasks and duties as assigned and deemed responsible by management.

Qualifications

Bachelor's Degree in Finance or equivalent from an accredited and renowned University.

Professional Finance or Accounting Certification (i.e. CPA, CIMA).

At least 3 years of experience preferably within the international luxury hospitality industry or a recognized blue-chip organization.

Strong understanding of key financial and accounting processes (accounts payables, accounts receivables, collection cycles, reconciliation etc.)

Strong knowledge of financial control, compliance and reporting.

Proficiency in software applications and databases, Microsoft Office and analysis tools.

25hours Hotel One Central is conveniently located a stones throw from Dubai International Financial Centre, right beside Dubai World Trade Centre. With a bright, airy, industrial feel, our event spaces provide the perfect setting for creative thinking, productive discussions, or special occasions. All rooms feature plenty of modern tech, 5-meter-high ceilings, and huge windows so you can enjoy the breathtaking views. A fully kitted co-working space, open pantry and coffee bar are also available at the gallery on the first floor. For offbeat and unique gatherings, check out the sand room, pottery studio or games room - creativity has no limits. We challenge you to challenge us!