Operations Coordinator Full-time Job

Duties & Responsibilities

Purpose:

Support the Service Excellence Operations Manager with delivering equipment and personnel required to support local operations. Ensures the planning, mobilization and demobilization activities are efficiently and effectively directed and supported.

Functions

ESSENTIAL

In conjunction with Global Mobility, locates personnel as required to meet specific project assignments.

Works with Global Mobility to ensure timely mob/demob of personnel to meet project requirements (Schedulink).

Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to work site.

Perform required site inductions and gate passes.

Co-ordinate Personnel competency assessments including training certification and renewals, client specific training, inductions and gate passes.

Ensure all current and new hire training certification is uploaded into Sumtotal.

Arrange accommodation for personnel when in country, prioritising staff house accommodation.

Co-ordinate with other region operations co-ordinators to share personnel as and when required, maximising utilisation.

Assist Operations Manager with personnel recruitment preparing the required forms to any positions required (RAF/NHF)

Provide HR with inter regional movement of personnel, and daily reports when required.

Assist Operations Manager with preparing permanent and ad-hoc leaver forms.

Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft).

Assist Operations Manager with raising requisitions within Peoplesoft for approval.

Report any HSE observations when applicable

Report any Cost of Poor Quality (COPQ) observed for continuous improvement.

Prepare project lists and documents for client approval

Personnel mobilizations management

Timesheet and client worksheet control

Rotation scheduling

Training and Competence

Non-essential

Other duties as assigned

Quality improvements

HSE improvements

Qualifications

Bachelors degree in project management, business management or related field, or equivalent combination of education and experience.

Previous experience with planning, organizing and administration of activities and personnel

Previous Integrity Management experience including personnel logistics

Strong working knowledge of MS Office applications

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