Accounts Payable Specialist Full-time Job

Data Management

Process uploads from booking system (EJ) to accounting system; match LPO with uploads and with vendor invoices; ensure proper recording and maintaining of supporting documentations.

Process and enter significant number of purchase invoices per week with minimal supervision.

Manages all Petty Cash expenses for the allocated entity.

Banking - Processes bank transfers, credit card payments and reconciliation, RTA payments, fuel cards reconciliations and timely top up

Process expense reports from Certify. Inclusive of JE upload to Exchequer and a bank payment as per policy

Preparation of Journal entries that relate to AP

Reporting

Support the core finance functions in the timely completion of month-end closing by recording entries in the books, and preparing AP reports and reconciliations on a weekly basis

Preparation of scans and AP samples for year-end audit.

Internal & External Communication

Communicate with internal customers and/or outside vendors regarding obtaining required documentation and/or explaining our Accounts Payable procedures.

Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.

Information Management

Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.

Identify PO discrepancies and resolve disputes on a timely basis.

Administration

Filing the purchase invoices, journal entries, bank statements, reconciliations. At year-end, file/binder organizing and moving from current storage to long-term storage.

Completing various forms such as but not limited to vendor/client registration forms.

Qualifications And Skills

Minimum of a relevant University Degree or equivalent experience

At least 3+ years of Accounts Payable experience

Strong understanding of accounting principles and practices

Effective and professional communication skills, both written and verbal

Excellent customer service

Demonstrate excellent problem solving and analytical skills

Proficiency in Microsoft Excel

Encore creates memorable experiences that engage and transform organizations. As the global leader for event technology and production services, Encores team of creators, innovators and experts deliver real results through strategy and creative, advanced technology, digital, environmental, staging, and digital solutions for hybrid, virtual and in-person events. Encore operates in more than 17 countries across North America, Europe, the Middle East, Australia and Asia Pacific.