Team Assistant Full-time Job

2 weeks ago   Others   Abu Dhabi   74 views Reference: 35386
Job Details

Specific Responsibilities Include But Are Not Limited To

Travel Coordination: Collaborate with the travel agency to coordinate travel arrangements for Hub staff, ensuring cost-effectiveness and travel efficiency.

Expense Claims Administration: Efficiently handle and process expense claims for Hub staff, ensuring accuracy and compliance with corporate policies.

Appointment Scheduling: Assist Hub staff in scheduling appointments and meetings, optimizing time utilization for staff.

Staff Relocation Assistance: Facilitate the application processes for IOID, visa, Emirates ID, driving license, and tax exemption for Hub staff.

Tax Refund and Fees Exemption Processing: Assist Hub staff with VAT refund and fees exemption requests, ensuring all documentation is accurate and submitted in a timely manner.

Record Keeping: Maintain accurate records and databases pertaining to administrative functions, including staff documents and travel records.

Administrative Support: Perform general office tasks, such as data entry, filing, and photocopying.

Event Assistance: Support in the organization of office events, such as team-building activities, workshops, or celebrations.

Ad Hoc Duties: Perform various other tasks and responsibilities as assigned by the Head of Office.

Candidate Requirements

Bachelor’s degree or above in related fields from a reputable university.

Minimum 3 years of relevant administrative support experience in the international / financial institution.

Familiarity with travel systems (preferably Concur) and virtual meeting platforms (such as Zoom, Teams, VooV).

Strong proficiency in both oral and written English; Proficiency in Arabic is considered an asset.

Strong organizational abilities to manage diverse tasks and prioritize effectively.

Self-motivated and detail-oriented; able to work under pressure and meet deadlines.

Demonstrated ability to identify and resolve issues promptly and efficiently.

Collaborative mindset with the capacity to work well within a team environment.

Ability to deal with confidential and sensitive information.

Proven experience with MS Office Applications is a must.

Company Description
Sundus is a leading Recruitment and Outsourcing company in UAE, with a market presence since 1998. Sundus is a 100% Emirati Owned and managed company and is supported by a highly diversified international team with extensive experience in Human Resource Management. Sundus is a fully compliant business holding licensed On Demand Labor Supply (ODLS) and Executive Search and Manpower Supply services in the Emirates of Abu Dhabi and Dubai, which gives us a pan UAE outreach. Additionally, Sundus is a certified body to the International organization for Standardization, ISO:9001:2015, ISO:45001:2018 , which has enabled us to have an integrated Quality, Health, Safety and Environment Management (QHSE).
Sundus is an Arabic word that denotes fine silk brocade. It epitomises purity and transparency which is in harmony with our core values, outlined in our vision.
Sundus provides its services to various vertical sectors including Aerospace and Aviation, Alternate Energy, Banking, Call Center, Construction, Telecommunication, Education, Healthcare, Engineering, Hospitality, IT, Oil & Gas, Transport, Ports and Retail.