Secretary Full-time Job

2 weeks ago   Human Resources   Dubai   75 views Reference: 27666
Job Details

Maintains agenda and assist in planning appointments, board meetings, conferences etc.

Organizing and scheduling appointments and meetings for executives.

Handling incoming calls and correspondence, and redirecting them when appropriate.

Maintaining office supplies and equipment, and coordinating repairs and maintenance.

Managing and updating filing systems, both physical and digital.

Preparing reports, presentations, and other documents as requested.

Assisting with travel arrangements and expense reports.

Managing calendars and coordinating schedules for executives.

Taking minutes during meetings and distributing them to attendees.

Screening and prioritizing incoming emails, mail, and other communications.

Providing administrative support to ensure efficient operation of the office.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Handle confidential documents ensuring they remain secure

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Company Description
NAFFCO was founded in Dubai, UAE to become the world's leading producer and supplier of life safety solutions. By recognizing the importance and convenience of having easy access to multiple safety services, we became specialized by offering complete solutions under one roof for all types of high quality firefighting equipment, fire protection systems, fire alarms, addressable emergency systems, security systems, custom-made vehicle such as fire trucks, ambulances, mobile hospitals and airport rescue firefighting vehicles (ARFF).
With the most talented and dedicated employees from around the world, NAFFCO has over 450 passionate engineers and over 3 million square feet of manufacturing facilities. We are currently exporting to over 100 countries worldwide.
Our products have been consistently certified by UL, FM, BSI, LPCB and Global Mark according to the latest International Quality Standard for their strict adherence to ISO 9001 quality management systems and certified for ISO 14001 environmental management systems and BS OHSAS 18001 for occupational safety by UL DQS.
Our success is driven by our "passion to protect"; our vision is to become the world's number one provider of innovative solutions in protecting life, environment and property.