Registrar Full-time Job

3 weeks ago   Human Resources   Dubai   28 views Reference: 26995
Job Details

ISP Registrar Key Responsibilities

Guides prospective parents through the registration process, supporting the admissions team by answering parent queries and translating for non-English-speaking parents

Manages the enrolment of all students offered a place by the Admission & Communication Manager, collecting relevant documentation, and creating and managing student accounts in Engage

Maintains and corrects current student records on Engage with the support of the coordinator, reporting data to the department heads when requested

Registers new students and maintains current student data with ADEK on eSIS

Collect required documents from parents (identification paper / school or medical reports / information / school forms)

Maintains all internal and external document templates used in the registration process

Updates the Admission & Communication Manager weekly on all possible leavers, and coordinates meetings with relevant heads of department where the parent’s issue could be resolved

Processes all leavers, coordinating with Finance to confirm their balance is paid

Manages student attendance on eSIS

Manages the coordinator, providing additional training when required

Updates student grades on eSIS and graduate them at the end of the year, using data provided by the heads of Primary, Secondary and Early Years

Supports the Admission & Communication Manager in student recruitment, developing personal links with both English and Arabic speaking external stakeholders

To be up to date with all changes in ADEK admissions and registrations policies and procedures.

Keep abreast of new information, innovative ideas and techniques

Responsible for receipt of all emails from ADEK, forwarding all communication to the Principal’s Assistant, and responding to ADEC as requested by the Principal

Arrange for academic approval of new applications. Liaise with relevant colleagues to ensure documents are checked

Correspondence with school authorities if students coming from other schools or rejoining other schools

Update admissions toolkit / school forms needed for enrolment / welcome package as required

Assist the school during inspections

Assist with calls / events / tours as required

Assist in promoting the school to generate new leads

Work closely with finance, MOE Coordinator and School Nurse

Ensure Engage is updated with information for child and parent

Ensure parents contact details and students’ details are kept updated

Ensure all reports are submitted to ISP as required

Coordinate Placement Test for enrollment of new students.

File all legally required documentation and Transcripts of incoming students

Adhere to all Health and Safety policies

Tracking the Target Capacity of each Grade and Section

Idea generation on new methods to increase the student enrollment

Maintaining & evaluating a record of reasons on students leaving RBS

Follow-up in securing documentation with regards to transcripts, grades or any student problems, if any

Ensuring students data and reports are uploaded at the end of academic year

Processing of students’ transcripts when requested for ADEK

Maintain and ensure accurate records of data in The School Management System

Handling Admission and Registration related queries

Assisting with information related to admission to authorized personnel

Counseling prospective parents & providing necessary information on admission procedures

Other duties as assigned by the Principal which are consistent with the general requirements and qualifications of the position

Company Description
Reach British School is in the south of Abu Dhabi, teaching the National Curriculum for England to ages 3 to 16. The school now has over 1450 students from over 60 different nationalities. We currently teach FS1 to Year 11 (Pre-KG to Grade 10), with Year 12 (Grade 11) opening in September 2019.
We pride ourselves on our staff. All teachers are native English speakers, working alongside our specialist teachers who deliver the Ministry of Educations Arabic, Islamic and Social Studies curriculum. Learning and teaching standards are constantly observed, and specialist consultants from our British owners, the International Schools Partnership, ensure we are constantly developing to give our students the best environment to develop academically as well as socially. Our Senior Leadership Team are mainly British, bringing years of experience from schools all over the world to our international school.
The environment is as important to learning as the faculty is. The school has light spacious classrooms for Primary and Secondary, and a separate specialised Early Years Foundation Stage building with its own indoor and outdoor play areas. A heated swimming pool offers weekly swimming lessons to Years 3 and above, while our library, ICT suites and art rooms give students a rounded education.
Science labs are available to our Secondary students , as well as a fantastic refurbished indoor multipurpose sports hall.
We look forward to welcoming you into our school community, where we help young people lay the foundations for life-long success. The British schools deliver tried and tested educational programs, leading students to enter renowned universities. Our joining the International Schools Partnership in early 2016 enabled us to join with likeminded schools internationally, and that brings a wealth of opportunity to the school.