Procurement Contract Management & Administration Full-time Job

Summary

The Procurement Contract Management & Administration role is responsible for overseeing all aspects of procurement contracts, ensuring proper documentation, smooth execution, compliance, cost-effectiveness. closure activities & final settlement of all terms

Key duties include drafting, reviewing contracts with vendors, ensuring alignment with legal and organizational standards.

Monitor contract timelines, milestones, and deliverables to ensure timely completion

The role involves managing vendor relationships, conducting performance evaluations, and securing favorable terms that maximize value and minimize risks for the organization

Adminstration:

In addition to procurement tasks, the role has a significant administrative component.

This includes tracking and managing team attendance, leave requests, and coordinating schedules to maintain operational efficiency.

The individual is responsible for ensuring that all departmental activities comply with HR policies and for resolving any discrepancies related to attendance or leave.

General:

The role requires maintaining an organized filing system for contracts and vendor records, preparing regular reports on contract status, vendor performance, department metrics, and procurement expenses.

Monitor contract expiration dates and proactively manage renewals or terminations.

Collaboration with sister hotels & internal departments such as Operations, HR and finance to ensure compliance, cost control, and efficient budget management.

Strong organizational, multitasking, and communication skills are essential, as the position involves liaising with both internal teams and external vendors.

The role ultimately aims to optimize procurement processes while ensuring administrative order within the department.

Qualifications

Skills and Qualifications:

A bachelor’s degree in business, law, supply chain management, or a related field.

Minimum 3-5 years’ experience in contract management (Legal background) , procurement and/or a related field, preferably in a multinational or complex business environment.

Ability to carefully review contract terms and identify potential issues or discrepancies.

Familiarity with contract law, preferred procurement regulations, and ethical standards.

Excellent written and verbal communication skills for managing stakeholders , resolving disputes and noting all Minutes of the Meeting (MoM) .

Strong analytical and problem-solving skills to assess risks, performance, compliance & generating Reports .

Experience of contract management software, procurement systems, and Microsoft Office with presentation skills.

Hyatt is guided by its purpose: to care for people so they can be their best. Hyatts portfolio includes more than 1,000 hotel and all-inclusive properties in more than 65 countries across six continents, including under the Park Hyatt, Miraval, Grand Hyatt, Alila, Andaz, The Unbound Collection by Hyatt, Destination by Hyatt, Hyatt Regency, Hyatt, Hyatt Ziva, Hyatt Zilara, Thompson Hotels, Hyatt Centric, Caption by Hyatt, JdV by Hyatt, Hyatt House, Hyatt Place, UrCove, and Hyatt Residence Club brands, as well as properties under the AMR Collection brands, including Secrets Resorts & Spas, Dreams Resorts & Spas, Breathless Resorts & Spas, Zoëtry Wellness & Spa Resorts, Alua Hotels & Resorts, and Sunscape Resorts & Spas (stay tuned for when and how AMR Collection properties will participate in World of Hyatt).This page is used to provide information about Hyatt Hotels Corporation, one or more of its direct or indirect subsidiaries or affiliates and/or hotels operating under a Hyatt-affiliated brand. Terms like Hyatt, we, our, us, and other similar terms are used for convenience only and should not be understood to be a precise designation of any one particular entity. Individuals may independently identify themselves as working or having worked at Hyatt or a Hyatt hotel by associating with this page, but please note that such self-identification should not be treated as a designation of employment by a particular entity or hotel or confirmation that an individual was employed by Hyatt or the particular entity or hotel that may have employed such individual. In some cases, an individual may have been employed by an affiliate of Hyatt Hotels Corporation or by an owner or franchisee of a Hyatt-branded hotel.