Listing Coordinator Full-time Job

Responsibilities

General

Technical Skills

Create and prepare unit listings for the agents.

Ensure excellent quality standard of listings.

Responsible for getting all information- from the client that is necessary for the property consultants to sell a project.

Checking all client files to ensure that all the relevant documentation is filed for future reference.

Liaise with Property Finder, DLD support team for any listing or account issues.

Prepare forms such as (Tenancy Contract, and others).

Strong follow-up skills and Lead management.

Responsible for monitoring, providing assistant and support by preparation of leads and receiving daily feedback from the Real Estate Agents.

Preparing contracts and MOU as and when requested by the agents.

Excellent in filing & in maintaining records.

Ensure record keeping and filing is maintained to company corporate standards and procedures.

Organization

Provide general administrative support to the sales team and responsible of all the sales team filing systems.

Responsible for receiving the transaction documents from the Sales/Leasing Agent and forwarding them to the Accounts Department.

Communication

Be aware of current projects to ensure that the best possible service is provided to clients and other internal departments.

Ability to communicate with others in a professional and helpful manner both face to face and on the telephone.

Be able to display tact, diplomacy and appropriate confidentiality as to the nature of the work.

Establish and maintain effective relationships with co-workers.

Adhere to rules and regulations.

Customer Service

Deal with team members in a polite, helpful and confident manner.

Make full and accurate notes of all conversations with agents in terms of updates and ensure that they are actioned or passed on to the appropriate colleague without unnecessary delay.

Professional Experience And Competency Profile

Qu a li f icati o n s /Edu c ati o n Preferred.

D e gr e e educat e d

C a r eer E xpe r ie nc e R e qui r ed

At l e ast two y e a r + e xp e r i e nce in a s im ilar role.

Pa r ti c ular Aptitude s /Skills R e q ui r ed

Great co mm unication skil l s a n d con f id e nt tel e phone ma n n e r . Ha v e a n eye for d e tail and c a n work u s ing o w n i n itiati v e . Abil i ty to work within a t e a m .

Excellent knowledge in all portals and preparation of forms (Tenancy Contract, Form A, B, C, F & U)

Strong eye for attention to detail.

Exc e ll e nt in MS O ff i c e ( Word - Mail Mer g e p ro f ic i e nt a n d E x c e l s ki l ls a n d graph p roduction a nal y s i s )

Ability and willingness to accept responsibility for any delegate management tasks.

Have the necessary skills and qualifications to provide an effective and efficient support service to the department.

Flexibility, adaptability and a co-operative attitude. Calm under pressure.

Good WP skills and an interest in improving ability. Good standard of English grammar, spelling and takes pride in presentation of work.

At Knight Frank, we build long-term relationships, which allow us to provide personalised, clear and considered advice on all areas of property, in all key markets. We believe personal interaction is a crucial part of ensuring every client is matched to the property that suits their needs best be it commercial or residential. Operating in locations where our clients need us to be, we provide a worldwide service thats locally expert and globally connected.Inspired teams naturally provide excellent and dedicated client service. Therefore, weve created a workplace where opinions are respected, where everyone is invited to contribute to the success of our business and where theyre rewarded for excellence. The result is that our people are more motivated, ensuring your experience with us is the best that it can be.At Knight Frank, we value our vibrant online community and appreciate your active participation on our social channels. We strive to maintain a safe, respectful, and inclusive environment for all users. Please adhere to the following guidelines to ensure a positive experience for everyone:- We encourage and welcome your comments and feedback, however, they should be shared in a constructive, respectful manner.- We reserve the right to reject or remove comments that are not in keeping with our policy and to block or ban users/followers who violate this policy.- Please treat each other with courtesy and respect. Hate speech, discrimination, or offensive content of any kind will not be tolerated.Our moderators reserve the right to remove any content and any user who violates these guidelines that are intended to maintain a welcoming and respectful community.Thank you for being a valued member of the Knight Frank community.