Front Desk & Admin Executive Full-time Job

Responsibilities:

Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

Answer telephones and respond to inquiries via telephone or email.

Book meeting rooms, set up conference calls and take messages and minutes during meetings.

Perform administrative tasks, including filing and photocopying.

Write emails, memos and letters and take minutes of the meeting.

Implement and/or develop office procedures and record systems.

Manage database entry and client files.

File and update contact information of employees, customers, suppliers, and external partners.

Support and facilitate the completion of regular reports.

Make and confirm travel arrangements for executives of the company.

Maintain confidential department files/records.

Perform routine bookkeeping tasks.

Assist with presentations and reports.

Qualifications:

Bachelors degree or equivalent in relevant field.

Proven work experience as a secretary or Administrative Assistant.

Proficient with MS Office Suite application and ERP softwares.

Familiarity with office organization and optimization techniques.

Integrity and professionalism.

Flexible in approach and solution driven.

Excellent Communication Skills and ability to thrive under high pressure environment.

High degree of multi-tasking and time management capability.

Nathan & Nathan Human Resources is a specialised HR and Employee Outsourcing provider. Delivering solutions to over 750 business both locally and internationally, Nathan & Nathan has contracted out over 5,000 employees and delivers wider HR support to over 20,000 individuals. Headquartered in the UAE with offices in Dubai and Abu Dhabi, our international operations cover KSA, Qatar, Bahrain, Egypt, UK, Philippines, USA and Canada.

Specialists in HR Outsourcing, Staffing Solutions, PEO, Recruitment, HR technology, Freelancing and Offshoring, our unique skill sets mean we can take on and deliver any outsource requirement within the local, regional or international markets.