Executive Assistant to GM Full-time Job

2 weeks ago   Human Resources   Dubai   36 views Reference: 20041
Job Details

Your role will be included but not limited to:

Handles all administrative tasks for the Executive Office and support other departments as and when assistance is required

Arrange appointments and meetings for the General Manager and ensure that meeting calendar is up to date

Attend meetings as may be directed by the General Manager to record minutes, compile, transcribe and distribute to other departments

Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution

Perform general office duties such as ordering supplies, maintaining records/filing that is easily accessible to Executive Office personnel, and basic bookkeeping work

Develop a good working relationship with all colleagues in the hotel, establish relations with my counterparts in sister properties, competitor hotels, Owners’ office and Dubai Area Office and maintaining them over time

Arranging holidays, social events and travel arrangements for General Manager when required

Arranging and coordinating meetings, assess priorities of work and assist in organizing General Manager’s own time/calendar

Keep the General Manager informed about day to day activities of the office, and ensure that follow-ups are made on operational issues with feedback/actions provided for their info

Comply with the hotel’s Corporate Code of Conduct

Ideally, you'll have some or all the following qualifications and experience we're looking for:

Proven experience as an executive assistant or in a similar role

Exceptional organizational and multitasking skills

Proficiency in MS Office Suite and office management software

Excellent written and verbal communication skills

High level of professionalism, discretion, and confidentiality

A proactive and problem-solving mindset

Knowledge of the hotel industry is a plus

Company Description
About IHG®IHG Hotels & Resorts [LON:IHG, NYSE:IHG (ADRs)] is a global hospitality company, with a purpose to provide True Hospitality for Good.With a family of 18 hotel brands and IHG One Rewards, one of the world's largest hotel loyalty programmes, IHG has over 6,000 open hotels in over 100 countries, and more than 1,900 in the development pipeline.Luxury & Lifestyle: Six Senses Hotels Resorts Spas, Regent Hotels & Resorts, InterContinental Hotels & Resorts, Vignette Collection, Kimpton Hotels & Restaurants, Hotel IndigoPremium: voco hotels, HUALUXE Hotels & Resorts, Crowne Plaza Hotels & Resorts, EVEN HotelsEssentials: Holiday Inn Hotels & Resorts, Holiday Inn Express, avid hotelsSuites: Atwell Suites, Staybridge Suites, Holiday Inn Club Vacations, Candlewood SuitesExclusive Partners: Iberostar Beachfront ResortsInterContinental Hotels Group PLC is the Group's holding company and is incorporated and registered in England and Wales. Approximately 345,000 people work across IHG's hotels and corporate offices globally.Visit us online for more about our hotels and reservations and IHG One Rewards. To download the new IHG One Rewards app, visit the Apple App or Google Play stores.