What You'll Be Doing
The job holder of this position is responsible for high-level administrative support by conducting research, preparing statistical reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Job Responsibilities
Manage the Manager's diary and appointments Screen incoming calls and correspondence and responds independently when required
Review selected documents that come to the Office of the Manager and make recommendations for action
Liaise with relevant individuals, departments, and external customers and suppliers on Manager’s behalf and ensure smooth and efficient communication flow
Assist in presentations and other reports and documents as needed
Manage in coordination with travel department travel plans, itineraries, expenses and travel-related documents
Assist in planning and organising visits of selected visitors
Create and maintain database and spreadsheet files Follow-up on progress of directives and projects managed by the Manager
Conduct research and prepare statistical reports Arrange and coordinate events etc. when required Handle all digital archiving of documents, records, and reports
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
What You’ll Need To Succeed
University Degree in Business Administration or equivalent
A minimum of 4 years of relevant experience with at least 2 years in a similar role
Background in Operations such as Supply Chain, On the floor etc
We are Chalhoub Group, a leading partner for luxury across the Middle East for over 60 years. By blending our Middle East expertise, deep understanding of the local customer and intimate knowledge of luxury, were dedicated to making every customer experience unforgettable. For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear. Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer. Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work. To keep the innovation journey going, the Group has set up The Greenhouse, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.
