Document Controller Full-time Job

4 days ago   Human Resources   Abu Dhabi   28 views Reference: 35822
Job Details

Responsibilities

Register and transmit vendor and client documentation for the project

Check documentation to ensure that formats comply with client standards

Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records

Ensure all project documentation is imported into document management system and filed accordingly

Ensure all documentation is transmitted as per client requirements and in an expedient manner

Archiving and retrieval of historical documentation

Quality check of all Documentation prior to issuing / transmitting to client

Responsible for the handling of requests for new Document numbers / hard copy documentation

Scanning, printing and copying of project documentation

Process and record accurately all technical documentation in accordance with agreed procedures

Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements

Run document control reports (if available and required) from the applied company or project document control system

Ensure document management procedures satisfy project, client and regulatory requirements

Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)

Monitor progress of Client reviews of technical data

Contribute to compilation of final project dossiers, as built portfolios and archiving

Establish a systematic and comprehensive Project Filing System

Produce exception reports, comment overdue reports and any other reports for Project Management review

Maintenance of the project's document storage structure

Qualifications

A total of 5+ years experience

Proficient in Electronic Document Management Systems, preferably Live link, ASSAI

Good understanding of Document Control Processes and engineering documents / drawings

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