Assistant Activities Coordinator Full-time Job

3 weeks ago   Facilities Management   Sharjah   51 views Reference: 31379
Job Details


Assist, support, coordinate and provide all logistical requirements of activities, events and programs of SELD.

Identify, sort and organize requirements of events and send the corresponding work orders to the AUS call center no later than 24 hours before the event commences.

Assist in the transportation of event materials around campus, including manual loading and unloading of materials.

Follow up with electrical, carpentry, audio/video, cleaning and shifting work orders to ensure that services are delivered on time for the event.

Actively assist in the organization, implementation and supervision of on and off campus events and activities.

Supervise and attend events to make sure that students conduct themselves in accordance to the AUS student code of conduct and the rules, norms and culture of Sharjah and the UAE.

Provide logistical support to all student club events and to all other events hosted in the Student Center.

Ensure event venues are organized and all equipment and event materials are secured after the event.

Attend to the front desk and monitor all areas of the Student Center.

Proactively implement the rules governing the use of the Student Center.

Perform various front desk tasks and administer the lost and found section.

Conduct daily inspection of all Student Center facilities, equipment and furniture and request for maintenance if required.

Maintain the department’s bulletin boards.

Attend to the storage rooms and keep track of stored items by maintaining up-to-date inventories.

Receive, document and verify items purchased by student clubs and the department.

Support student clubs and organizations with the check-in and check-out process of club event materials and keep proper documentation.

Provide safekeeping of the department’s club cars and ensure that they are in good working condition at all times. Make sure to abide by the university’s policy on the use of club cars.

Check the shared events calendar on a daily basis to know scheduled events, operational requirements and to provide logistical support.

Lead, supervise and work with a team of student employees.

Assign working schedules and duties to student employees in a manner that maximizes their productivity and promotes their learning experiences.

Identify areas of improvement in the Student Center to enhance services and facilities.

To work on shifts and perform other duties as maybe assigned by the Director of SELD from time to time.

Qualifications, Skills And Experience Required

Bachelor’s Degree with two years of relevant experience, preferably in a higher education setting

Excellent verbal and written English communication skills.

Highly proactive and energetic.

Computer literate with high aptitude for technology.

Ability to manage student events, seeing projects from start to end.

Flexibility in working hours to attend to student events and activities beyond the regular working hours.

UAE national preferred

Company Description
For more than 25 years, American University of Sharjah (AUS) has promoted ideas, research and creative work that have inspired development and change, driven by our core belief that tomorrow matters. AUS was founded in 1997 by His Highness Sheikh Dr. Sultan bin Mohammed AlQasimi, UAE Supreme Council Member and Ruler of Sharjah. The embodiment of His Highness vision, AUS is a place where students are nurtured and encouraged to excel academically, thrive socially, celebrate their cultural diversity, and have a positive influence in their communities.
Located in University City, Sharjah, AUS is a not-for-profit, independent, institution of higher education formed on the American model. We offer 28 majors and 45 minors at the undergraduate level, 15 master's degrees programs and four PhD programs through the College of Architecture, Art and Design; the College of Arts and Sciences; the College of Engineering; and the School of Business Administration. These programs are designed to meet the challenges of a competitive and dynamic business and industrial environment.