Administrative Assistant Full-time Job

2 weeks ago   Human Resources   Dubai   209 views Reference: 35722
Job Details

Responsibilities

Wood is currently looking for a Administrative Assistant, we will consider applicants for UAE nationals only .

Organizes and expedites flow of work through project or site and initiates follow up action

Maintains knowledge of project status, scheduling requirements, and departmental

operations/procedures

Assists with setup, development and coordination of site-specific PMP and PIFs

Sets up and maintains hard copy and electronic site file directories

Issues and approves access to shared project drives and websites

Ensures the correct functioning of facilities, office and/or business support services.

Performs clerical, administrative and general office duties including transcription, typing, and

recording

Ensures reports and documents follow company and project standards and quality

Manages project specific forms and instructions

Coordinates, schedules and prepares information for meetings and appointments

Assists field operations with completion of daily time sheets

Assists with onboarding/orientation of personnel

Assists with internal and external project a\udits

Arranges travel, accommodations and car rentals

Prepares letters and memoranda for manager’s review

Gathers data and material information to be billed

Scans, emails, answers phones, makes copies.

Qualifications

Qualifications

High school education or equivalent is preferred.

Knowledge, skills and experience:

Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook

Ability to correspond and interact with others in a courteous and professional manner

Possess good organizational skills

Self motivated to learn

Exceptional organisational skills

Effective organization & planning skills

Ability to handle multiple tasks and changing priorities in a fast paced environment

Understands and controls one’s emotions with empathy for others

Use effective verbal and written communication skills

clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely,

seeks to understand others perspectives.

Uses initiative and a proactive approach to problem solving

Commitment to continuous improvement

Demonstrates commitment to Wood Values, Visions & Behaviour

Company Description
Wood is a global leader in consulting and engineering, delivering solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com