Admin Assistant Full-time Job

2 weeks ago   Human Resources   Abu Dhabi   89 views Reference: 35382
Job Details

Responsibility

Schedule Admin Projects meeting, coordinate and prepare MOM, progress reports and presentations. Process all CAPEX related transactions in the system (SAP).

Arrange all Admin meetings and prepare MOM.

Coordinate and fulfil all requirements for Shared Service Projects.

Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices, and Company Code of Practices.

Maintain and monitor services provided through Service Contracts, and provide the feedback to Procurement Unit (Housekeeping, indoor plant maintenance, etc.)

Ensure the implementation and compliance with contractual obligations related to administration unit. Follow up with contractor and provide necessary guidance and control as necessary.

Ensure provision of quality general services in a cost effective and timely manner through effectively managing mail, facilities, security, archiving, reception, drivers, and other administration activities.

Maintain the fixed assets policy of the company, supervise implementation, and ensure proper recording, movement, and disposal of assets.

Ensure that staff are provided with necessary tools and facilities for proper execution of their duties.

Ensure effective utilization and consumption of these resources.

Oversee and ensure the provision of office furniture/equipment & supplies on a timely manner.

Coordinate and collaborate with all Admin staff for daily tasks prepare the report for Administration Manager.

SKILLS: Experience

Minimum 2 years’ experience in same field

Proficient in MS OFFICE, SAP

Excellent Business written and verbal Communication (Arabic & English).

High numerical skills and reporting capabilities

Solid understanding Service level agreements.

Knowledge in dispute resolution and mediation techniques

Excellent skills in organizing projects and managing resources, internal and external.

Company Description
Sundus is a leading Recruitment and Outsourcing company in UAE, with a market presence since 1998. Sundus is a 100% Emirati Owned and managed company and is supported by a highly diversified international team with extensive experience in Human Resource Management. Sundus is a fully compliant business holding licensed On Demand Labor Supply (ODLS) and Executive Search and Manpower Supply services in the Emirates of Abu Dhabi and Dubai, which gives us a pan UAE outreach. Additionally, Sundus is a certified body to the International organization for Standardization, ISO:9001:2015, ISO:45001:2018 , which has enabled us to have an integrated Quality, Health, Safety and Environment Management (QHSE).
Sundus is an Arabic word that denotes fine silk brocade. It epitomises purity and transparency which is in harmony with our core values, outlined in our vision.
Sundus provides its services to various vertical sectors including Aerospace and Aviation, Alternate Energy, Banking, Call Center, Construction, Telecommunication, Education, Healthcare, Engineering, Hospitality, IT, Oil & Gas, Transport, Ports and Retail.