Accounts Payable Supervisor Full-time Job

Specific Responsibilities:

Verify invoices for accuracy and authorizations. Make sure the approved purchase orders are attached and the invoices signed off by the relevant department head. Any concern on an invoice should be immediately brought to the attention of the Cluster Chief Accountant

Ensure vendor information is up to date in A/P module.

Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes.

In the case where there is an interface between the inventory system and the A/P ledger, ensure completeness and accuracy between all invoices received and the system data before importing into the General Ledger.

Processed invoices need to be held in a file, in alphabetical order, for easy access when preparing payments.

Responsible for the proper accounting of the Goods and Services Tax in the A/P Ledger.

Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.

Prepare payment runs, strictly following vendor payment terms.

The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to bank signatories for supervision before authorizing the payment run.

Reconcile suppliers’ statement of account and follow-up for any missing invoices.

Overseas payments are coordinated with the bank or available online facilities (i.e.: Amex online).

Allocate payments on the Accounting system.

Ensure all paid invoices are securely filed away (preferably by batch payment date). Invoices must be stamped “PAID” before filed away. System generated remittance advices are attached to the paid invoices.

At month end, carry out a reconciliation between inventory system ledger and Accounts Payable ledger to ensure the 2 ledgers agree.

Prepare accruals journal to cover all outstanding purchase orders and goods or services received without an invoice, re-occurring expenses.

Knowledgeable on fixed assets, understanding of the differences between capital expenditure and operating expenses.

Regularly monitor the A/P ageing report and follow-up on any credit notes/ missing invoices.

Process petty cash and reimbursement expense claims.

Carry out any other reasonable duties as assigned.

Respond to change in the Departmental Function as dictated by the Hotel.

Qualifications

Minimum of 2 years of relevant experience in the hotel industry.

Service focused with keen eye for details.

Matric and or advanced Diploma

Strong user knowledge of Microsoft Outlook, Microsoft Office, Opera, Amethyst or its equivalent.

We are far more than a worldwide leader. We are more than 260,000 hospitality experts placing people at the heart of what we do, and nurturing real passion for service and achievement beyond limits. We take care of millions of guests in our 5,100 addresses.Our 39 dynamic brands; ranging from luxury to economy are established in 110 countries and are continuing their steady growth. A new Accor address opens every two days.Because we take care of millions of guests and each of our hotels is a world in itself, where every action counts. We strive to make positive impact both locally and globally, to ensure hospitality benefits not only the few, but all.